Many SMEs are doing day to day businesses by Excel or manual bookkeeping, there are many limitations compared to using a program.
In addition to the problems of data loss, data omission, and retirement of employees, Excel becomes difficult to manage as the company grows or becomes more complex.
It's uncomfortable to use it on your PC alone or even if it is being used by many people, if it is limited, then it will also be uncomfortable.
If the accounting team uses an accounting program and the purchasing team manages with Excel and the sales team uses another program for sales, there can be data differences between teams and someone will have to input the same thing over and over again.
Developing an unique ERP System for the entire company at a high cost won't be able to solve the problem.
After approximately five years of using the self-made ERP System, most of them start working with Excel again.
The limitations of customization due to changes in business, changes in developers, closing down of developing companies, data errors, and excessive maintenance costs are the main reasons.
So what is ERP(Enterprise resource planning) that can help a company to manage well from the start?
Good ERPs help you make your business more efficient to grow faster.
Because it is simple.
- Entering data into the ERP automatically generates various reports by reflecting all associated data in real time.
For example, if you enter a sales history into the ERP, it is reflected in the sales reports in real time, making it easier to manage sales performances.
As a result, outstanding receivables are automatically accumulated, and it will be unnecessary to rewrite the same transaction details for calculating solely the amount receivables at the end of each transaction.
- By simply logging into the ERP, and you'll be able see what you want on the spot.
You wouldn't have to go through each Excel file to find the data you would like to see, but can simply check it in the ERP.
Unnecessary time to request and send and receive data via email or instant messaging programs can be saved.
- There is no limit to time or place.
ERP can be used outside, not only on office computers.
It's also available on mobile or tablet PCs, so you can get to work quickly whenever you need it.
Because we can make it to fit our own company.
- You can set different areas of work for different positions or departments.
You can limit the scope of each user's work with authorization settings, which means that you can only make certain user see data that are only relevant to them.
This will make it easy to prepare for situations where you do not want an user to modify or delete but just simply view.
- Even when an employee's work load changes, you can apply it quickly with just a click.
Because a good ERP provides all the functionans you want, so that you can freely add or change it.
For example, if you are managing accounting and need inventory functions, you can add them immediately.
This is because in a business, different scopes of work are all related.
- ERP contains all the tasks that our company needs.
It's also very useful if your company is large and your work is interlinked to each departments.
It is used within one ERP, so there should not be any input or omission of the data.
- When you enter an sales order for a sale, you can use the same slip for purchase or production menu for the next steps.
Salespeople out in the customer's offices can use ERP mobile app to check production status and make delivery decisions immediately.
The records of sales delivery entered by the salesperson will be used for accounting team when it comes to issuing sales invoice.
The records of sales delivery or issuance of sales invoices will then be accumulated in A/R for each customer which will can be managed in real time.
- There is no problem if an employee leaves the company suddenly.
The data entered into the ERP remains the same, so you can find and verify the required data yourself.
If your customer asks you about previous transactions, it's easy to check the relevant reports.
Therefore, even if you have frequent changes in employees at your company, all work can be done smoothly.